Scenario design

How to build scenario-based training from SME interviews

Scenario-based training starts by extracting the decisions, mistakes, consequences, and judgment calls that experienced performers understand but rarely write down.

What to capture from an expert

  • Good SME interviews focus on decisions and failure points, not just content explanations.
  • Scenarios should mirror the learner’s real context, constraints, and consequences.
  • Feedback should teach the reasoning behind the decision.

Ask about performance, not just information

A common SME interview mistake is asking “what should we teach?” first. A better opening question is “what must learners be able to do after training?”

From there, identify the decisions learners must make, the mistakes beginners make, and the consequences of those mistakes.

Subject matter expert discussing authentic workplace scenarios
A subject matter expert supplies the authentic details behind realistic workplace scenarios.

Capture authentic details

Useful scenarios need setting, role, constraints, available information, competing priorities, and realistic distractors.

The SME can provide the details that make a scenario feel real: customer pressure, missing information, time constraints, safety risks, regulatory boundaries, or system limitations.

Build decision points

Turn the scenario into moments where the learner has to choose, diagnose, sequence steps, interpret information, or respond to a situation.

Each decision should connect directly to the learning objective. Do not add scenario branches just to make the course feel interactive.

Write feedback that teaches expert reasoning

Feedback should explain why the best choice works, why tempting alternatives fail, and what principle the learner should apply later.

That is how the course transfers SME judgment instead of merely transferring SME facts.

FAQ

Interview and scenario questions

How many SMEs should be interviewed?

Usually one primary SME and one reviewer is cleaner than a large group. Complex programs may need several SMEs for different domains.

What if SMEs disagree?

Document the disagreement and ask the business owner or compliance owner to resolve the standard before development continues.

Can scenario-based training be used for technical content?

Yes. Technical training often benefits from troubleshooting, diagnostic, process, and risk-based scenarios.

Need help applying this to a real project?

Send the project goal, audience, materials, timeline, and review needs. PCG can recommend a realistic path forward.

Request an Estimate